The HEAT Service
The HEAT Service reports to both the Steering and Governance Groups biannually. This includes an update of the development and activity of all working groups as a fixed-agenda item.
The HEAT Service reports to both the Steering and Governance Groups biannually. This includes an update of the development and activity of all working groups as a fixed-agenda item.
The purpose of the HEAT Steering Group is to deliver governance of the subscription income. It oversees the Working Groups and has a developmental steer of the HEAT Service, ensuring that the needs of the membership are being met.
The HEAT Research Group is intended to help develop the research capacity within the HEAT membership and meets at intervals determined by its constituent members. The Research Group’s development and activity is reported to the Governance and Steering Groups by the HEAT Service as a fixed-agenda item.
Summaries of Data Users Network discussions and recommendations are collated by the HEAT Service and reported back to both the Governance and Steering Groups as a fixed-agenda item.
The HEAT Service leads and coordinates these forums which provide an opportunity for members to share problems, ideas and solutions. Member Forum development and activity is reported to the Governance and Steering Groups by the HEAT Service as a fixed-agenda item.
Database Development Panel recommendations and activity is reported to the Governance and Steering Groups by the HEAT Service as a fixed-agenda item.
The purpose of the HEAT Steering Group is to provide an oversight of the collaborative service outcomes through a bi-annual review of the HEAT service plan. Through its membership the group will monitor service outputs and ensure that members are satisfied that the objectives of HEAT are being met.
Group Membership is by self-nomination, but the Service Director will ensure that there is appropriate representation on the group to mirror the membership. Membership may be limited for practical reasons and final decisions on membership will lie with the Governance Group. If a member leaves the Steering Group, their organisation will be able to nominate a replacement. If no replacement is possible, the Service Director may approach an alternative member to ensure the group remains quorate. Representation on the Steering Group is by organisation and does not follow individuals.
In addition, the group will invite the following organisations to be in regular attendance (though without voting or decision making rights):
The group may invite other representatives to attend meetings when their expertise, input or judgement is required.
Formal meetings will take place twice a year in (approximately) December and July. For a meeting to be deemed quorate and agree decisions at least 1 more than fifty percent of representatives must be present (excluding the HEAT Central Team).
The Terms of Reference may be amended, modified or varied in writing following consultation and agreement by all HEAT members, and ratification by the Governance Board.
The role of the Governance Board is to provide strategic direction and leadership to the HEAT membership. The Board will meet twice yearly at the University of Kent, or by ‘virtual’ attendance.
The HEAT Governance Board sets out to deliver:
The Terms of Reference are effective from 1st January 2018, and will remain ongoing until terminated by agreement between the parties.
The HEAT Governance Board:
Nominated HEI members:
The Board is accountable for:
The membership of the Board will commit to:
Members of the Board will expect:
The Terms of Reference may be amended, varied or modified in writing after consultation and agreement by all members of the Governance Board.
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