Call for Feedback: New Resource for HEAT members who use Gecko to capture Student information

We are pleased to announce that the HEAT Service has been working hard with the team at Gecko to develop a new resource aimed at helping members streamline their use of Gecko and the HEAT database.

Thanks to your feedback, we have collaborated with Gecko to design a process that makes the two systems work together. This process aims to simplify how Student data is transferred from Gecko into the HEAT Student record and we would now love to hear what you think.

The first stage of this collaboration is that we are now able to share a User Guide detailing how to capture information in Gecko and transfer this to the HEAT Student record via a simplified Student Import file. The aim of this Guide is to make it easier and faster to transfer data. We invite members to test this process and give your thoughts to feed into enhancing the Gecko / HEAT experience.

After reviewing member feedback, Gecko and HEAT will hold a webinar to showcase the process in Spring 2026.

New User Guide for Testing

HEAT members can download the new Transferring Student Data from Gecko to HEAT User Guide from File Store. Each section of the User Guide has an Aim and Action. We recommend performing each Action and giving your feedback on whether each Action achieves the relevant section’s Aim.

The Aims of each section are:

• To consider which HEAT fields to add to Gecko and how they will be administered
• To understand how to add HEAT fields as Gecko Contact fields
• To understand how to populate Gecko fields so that data can easily import to the database
• To learn how to create a Gecko export template that can be used repeatedly
• To learn how to export data from Gecko so that it can be easily imported into the database
• To assess the suitability of your Gecko data for importing into the database