Institution record data update: Characteristics data for English institutions

We are pleased to announce that the following fields have been updated for English institutions, where data is available:

• ‘Pupil Counts’
• ‘Pupil Counts by Year Group’
• ‘Ethnicity’
• ‘English as an additional language’
• ‘Free School Meals’
• ‘Young Carer’

These fields can be found in the Characteristics tab of an Institution record, under the sections titled ‘Pupil Counts’ and ‘Pupil Characteristics’. This update relates to data for the 2025/26 Academic Year, which is the most recent available dataset, and applies to Primary and Secondary Phase institutions.

Export Institution Data for Targeting

These fields are also included in the General tab of the Institution Profile Report and can be exported from the database via an Institution Export.

The Institution Profile Report contains the Characteristics tab data alongside other key demographical information, such as the Destinations and Attainment data, to support effective targeting of schools and colleges based on learner characteristics. It is available for download from the Reports section of the database (members only).

Data Sources for Institution Records

To learn more about where we source our school and college data, alongside which fields are updated on the Institution record and when, please see the Institution Profile Source resource.

This can be accessed via the ellipsis (overflow menu) on any Institution record (members only) by selecting the option to ‘Download Source File’. Alternatively, this resource can be downloaded from the File Store (members only).

If you would like to know more about this update or have any queries, please contact HEAT Support.