The heart of the HEAT Service is a secure online database that can be used to record student details and their involvement in widening participation (WP) activities. This data capture underpins the monitoring, tracking, evaluation and evidence of WP activities carried out by our member organisations. Two environments are available: HEAT Demo is used for training and practice (and never contains live data); and HEAT Live is used solely for real data and actual activities.
In addition to the key functions of storing and linking a vast number of fields relating to Students, Institutions and Activities, the HEAT database also integrates many online productivity tools and various value-added functions.
The HEAT database is a shared, central, online repository and reporting tool that has been developed collaboratively with members to provide a web-based data-capture system that tracks student engagement in WP outreach activities delivered by each subscriber organisation. The database helps users to plan and monitor WP events as well as capture individual information for the creation of student participation datasets. The system also allows its members to target individuals and/or institutions, monitor outreach programmes, capture cohort information and produce evaluative questionnaires. By monitoring the complete student life-cycle (often referred to as longitudinal tracking), the HEAT database provides participating organisations with an unsurpassed ability to evaluate and evidence their own WP activities as well as accessing aggregate data generated from over 80 HEIs, NCOP consortia and charities.