All HEAT resources now on File Store

Please note that all HEAT resources are now located in the File Store within the HEAT database. You will no longer be required to enter a password to open each document, but you will need to be logged into either HEAT Live or HEAT Demo to have access. Although you can still view and download files from this Resources webpage, it will no longer be updated and will soon be replaced completely. Here are some useful links to get you started:

HEAT File Store

How to Use the File Store User Guide

User Guides on HEAT Live

User Guides on HEAT Demo

HEAT publishes Members’ Calendar

In response to overwhelming demand, HEAT has published a members’ calendar listing the scheduled months for all datasets and documents provided for our membership as well as regular HEAT forums/symposia and meetings of the Data Users’ Network, Research Group, and Steering Group. These dates will be integrated into the HEAT database calendar function once it has been finalised early in the New Year. Please select the correct link below to download the calendar as this PDF document is protected with different passwords. (Uploaded 5th Dec 2017)

Core users click here to access the HEAT Members’ Calendar

NCOP users click here to access the HEAT Members’ Calendar

HEAT announces release of information consent animation

The collection of personal data for tracking purposes has been hotly discussed since HEAT first began. Members asked for a simple but effective method of informing students of the data needed and what is done with it. An animation entitled Your Information & Why We Need It is now available for any member to use. It is available with subtitles, and members’ own branding and contact details can be added. To view the animation, please use the following links to open the required video within HEAT's Vimeo player (protected using the standard website resources password). You can either stream your chosen video or download it using the Download button beneath the playing area.

Link to Your Information Video & Why We Need It (with Captions)

Link to Your Information Video & Why We Need It (no Captions)

HEAT Comms Survey 2017 results

The HEAT Service Team has now published the results of its Communications Survey 2017. Using the links below, you can download the PowerPoint presentation which contains charts, observations and recommendations resulting from the questionnaire sent out to all HEAT members in August 2017. With only 114 respondents (out of nearly 1500 HEAT users), the sample size is too small to provide definitive preferences within our membership, but still helps to indicate strengths, weaknesses and areas for improvement with regard to communications.

Core users click here to download survey results

NCOP users click here to download survey results

Please run the PowerPoint file as a slide presentation if you want to use the navigation links. (Uploaded 5th Dec 2017)

Latest research from HEAT: KS4 attainment-raising impact assessment

Please read our latest research examining the Key Stage 4 attainment of students who engaged in outreach before the age of 16. The analysis is based on HEAT’s aggregate dataset of outreach participants, linked with their attainment records from the Department for Education. Drawing on OFFA’s recent advice, we have used a matched treatment and control group approach (please see details on page 2). We are pleased to say that this research meets OFFA’s Level 3 (the highest level) in their recent Standards of Evidence report.

This analysis was prompted by guidance from OFFA asking for evidence of raising attainment (link to press release). The infographic has been approved by HEAT’s Research Group as suitable for external circulation and so we have sent this to OFFA, HEFCE, the Department for Education and the Social Mobility Commission. This document is not password protected.

Transcript and slides from HEAT GDPR Workshops now available

To further assist HEAT members with the implementation of the forthcoming General Data Protection Regulation (GDPR) and ensure compliance with its requirements, we have now made available the transcript of the presentation given by Victoria Cetinkaya, Senior Policy Officer, Information Commissioner’s Office, at the recent HEAT GDPR Workshops, along with her detailed responses to specific queries raised by HEAT members in the subsequent question and answer sessions.

Please use the links below to access the presentation slides and transcript. Both documents are protected with either Core or NCOP passwords, so do make sure that you download the correct versions.

Core HEAT GDPR Workshops Slides
Core HEAT GDPR Workshops Transcript

NCOP HEAT GDPR Workshops Slides
NCOP HEAT GDPR Workshops Transcript

Feedback from HEAT Hub Forums

Thank you again to everybody who attended and to member institutions who hosted the latest HEAT Hub Forums in May, particularly King’s College London, University of Hull, University of Liverpool and University of Bournemouth. Core HEAT members can access the individual minutes for each forum using the following links:

University of Liverpool
University of Hull
University of Bournemouth
King’s College London

You can also download an overview of all the forum minutes. If you would like to host the next HEAT Hub Forum in the beginning of December, please get in touch with your local Hub Officer. (Uploaded 11th Jul 2017)

HEAT Postcode Validation Template

The HEAT Postcode Validation Template is a quick and easy tool for members enabling them to validate lists of postcodes before uploading them onto the HEAT database. The template comprises two worksheets. The About worksheet provides a brief description of what the template does and how to use it (including examples). The Validate Postcode worksheet allows users to copy and paste a list of postcodes into column A (Postcode). Column B then automatically: confirms valid entries; converts valid postcodes containing lower case letters to upper case; changes common typos where appropriate (1 for i, 5 for s); and generates a variety alert messages for each invalid postcode encountered. Please select the correct link below to download as the template is protected with different passwords. (Uploaded 15th Jun 2017)

Click here to access Core Postcode Validation Template
Click here to access NCOP Postcode Validation Template

HEAT releases latest Aggregate HESA Track Report

The HEAT Aggregate HESA Track Report covering 2007/8 to 2015/16 is now ready for download (password-protected in the normal way). It aggregates all available HEAT member tracking data to provide a membership picture of success, both in targeting WP participants and in encouraging progression to HE and beyond. The report profiles WP outreach participants who were old enough to have progressed to HE, whether or not they have yet enrolled in HE. This allows us to see not only where collective HEAT member outreach efforts have been targeted but also what progression and HE success ‘looks like’ for different types of outreach participants across the membership.

Download accompanying infographic
Please use button below to download report

New additions to the report this year include HE progression rates for the HEAT Groups, Key Stage 4 attainment data and patterns of outreach participation. Please contact the HEAT Central Team if you have any feedback or queries about this report. (Updated 21st Jun 2017)

Using HEAT database to support NCOP

To help both NCOP and core members understand the latest NCOP functionality built into the HEAT database to accommodate the needs of consortia, we have produced a document entitled Using HEAT Database for NCOP. Please use the following links to download this PDF. Core members and NCOP members need to download the appropriate version as the passwords are different. (Uploaded 9th May 2017)

Core Password Protected Download

NCOP Password Protected Download

If you have any questions about the new features, please contact our NCOP Lead, Lucy Bailey (

Data Dictionary for HEAT2

This data dictionary lists all the fields available in the HEAT2 system at time of writing. Field names are listed alongside descriptive text detailing how each field should be used. This descriptive information can also be accessed within the database by clicking the i button adjacent to each field. As the data dictionary is now located on the File Store within the HEAT database, you will need to be logged into HEAT to have access.

Data Dictionary for HEAT Live

Data Dictionary for HEAT Demo

A Track Cohort Timeline

Tracked Cohorts: A calculator to identify the HEAT track timelines for an individual (using date of birth). The calculator provides the year that a student is tracked through administrative datasets (KS4, FE Level 3 and HESA) and an indication of when the data is made available to HEAT. (Updated 23rd May 2017)

HEAT Service Value for Money and Value Added reports now available

We are pleased to share the executive summary of the report by the ARC Network on the Value for Money and Value Added of the HEAT Service. Commissioning and sharing this report illustrates the continued commitment of HEAT to fostering a collaborative and open membership service. We thank all members who responded so fully and honestly to ARC’s surveys and interviews for this report and we hope that the whole membership will be interested in its findings and how they reflect their own experience of HEAT. A copy of the full report is available to members in the Resources folder in the JiscMail Files Area.

HEAT Symposium 2017 Presentations

We would like to thank everyone who attended the second HEAT Symposium in March and hope that all those who took part found the presentations and opportunities to network both enjoyable and rewarding. For both delegates and those unable to attend, we have bundled together the five PowerPoint presentations used during the day into a single password-protected 7-Zip file.

Rural and coastal barriers to HE examined in HEAT research report

The HEAT Analysis Team has published the HEAT Rural and Coastal Report, a series of maps and tables which form part of research to improve our understanding of the influence of place on access to Higher Education (HE). With a focus on young people living in isolated rural and coastal areas, the analysis uses the Office for National Statistics (ONS) Rural Urban Classification in combination with HEFCE’s Low-Participation Neighbourhoods (LPNs) to identify areas where remoteness may be a barrier to participation in HE. This paper will contribute to research by The Bridge Group which is working in partnership with the Rural and Coastal Working Group to improve understanding of the influence of place on access to HE. Findings can be used by HEAT members to identify areas where geography may combine with socioeconomic factors to compound disadvantage. We are interested to hear more from members about how we might usefully extend this analysis for planning outreach. Please get in touch with the Analysis Team to discuss further at [Uploaded 17th Mar 2017]

HEAT infographic focuses on disadvantaged white males

The latest infographic from HEAT explores why white, disadvantaged males are underrepresented in Higher Education (HE). Using HEAT track data, the report follows the outcomes of this group from prior attainment at KS2, KS4 and KS5 through to their progression into HE, examining the difference between the performance of white disadvantaged males and their disadvantaged peers who participate in outreach. This infographic also explores the extent to which patterns of participation in outreach differ for disadvantaged groups. These results can be used by HEAT members in conjunction with other evidence from HEAT to help inform and plan outreach activity for this group of students. ((Link to additional slides used during the HEAT Symposium)). If you have any queries or wish to discuss this further, please contact [Updated 18th Apr 2017]

Glossary of Terms

In common with most facets of education, the world of widening participation is inundated with its own set of abbreviations, acronyms, jargon and specialist terminology. To help both experienced and novice HEAT members alike, we have produced a relevant Glossary of Terms with an easy-to-use hyperlinked menu that should make things a little easier. [Updated 20th Feb 2017]

Case study: institution-wide roll-out of HEAT database

As members become more adept at utilising the HEAT Service, some are in the process of rolling the database out within their institution and others are planning to do so in the future. To help guide and inform members, HEAT has conducted an exploratory case study to further understand the process and experiences of a current member institution that is successfully rolling out the database internally. Nine individuals from the member institution were interviewed including: outreach officers that received the database; and HEAT leads and managers involved in facilitating the roll out. Upon reading the interview transcripts, four common themes were established, and within each theme, further sub-themes emerged. The transcripts were then coded and analysed based on the occurrence of these themes. [Uploaded 19th Jan 2017]

Activity Typology

This is a supplementary guide that outlines the meanings of various terms that appear throughout the activity record, to help you better understand precisely what information goes where. [Updated 25th Jan 2017]

KS4 performance infographic for students receiving outreach before Y11

This report uses aggregated data for all HEAT members to examine the Key Stage 4 performance of outreach participants who engaged in an outreach activity before Year 11. This infographic visualises the comparison of KS4 performance for all HEAT outreach participants with their school average. [Uploaded 16th Nov 2016]

HEAT2 Training Overview

This PowerPoint presentation has been designed to help Coordinators (Subscriber Administrators) cascade training on the new HEAT2 database to their teams. This presentation should provide a useful reminder for all the Coordinators that attended the HEAT2 training sessions delivered by our Hub Officers over the last few weeks. It will also be a perfect accompaniment to the user guides that will be released imminently. The HEAT2 Training Overview is completely menu driven, so you will need to use the hyperlinks and the home/back icons (top right of every slide) to navigate. [Updated 26th Jan 2017]

HEAT Research Project Statement

HEAT has commissioned research on behalf of our members exploring the value for money and added value that being a HEAT subscriber brings to our members. This document provides an overview of the research which will be conducted by the ARC Network.

Common Evaluation Framework Questions

A set of common questions that the membership recommend we ask in student surveys .

Tableau: Interactive Targeting Map - Guide [updated 27/01/2016]

This guide outlines the purpose of the Tableau tool and guide the user through the basic steps required to input data and create visualisations.

HEAT Infographics Presentation

Thank you to everyone who has attended (or is planning to attend) our infographics/analysis sessions in London. Please find attached here the PowerPoint presentation for the infographics.

HEAT Database Guide: Part 8 - JISC Mail

This guide covers JISC mail, looking first at the process of joining JISC and accessing all areas of the HEAT-JISC list. We then cover what JISC does and show you how to use it.

All HEAT Subscriber ILR Report

The following report presents key findings from the most recent phase of HEAT student tracking: tracking into Further Education (FE) using the Individualised Learner Record (ILR) dataset.

All HEAT Subscriber ILR Infographic

This is the accompanying infographic for the above ILR report

Acorn Report

The HEAT Central Team have recently been given permission by CACI to use Acorn data in our national level analyses. A new report written by the HEAT team explores how Acorn can be used to target and monitor widening participation activities. The report examines Acorn’s 17 lifestyle groups and identifies and describes those that are most likely to include widening participation students. Identifying the Acorn groups that are significant to widening participation allows us to make use of the supplementary contextual information that Acorn provides for each of its groups, giving a more rounded picture of communities within the UK than if we were to rely on Higher Education participation data (POLAR) or deprivation data alone. The report can be accessed below.

HESA Track, HEAT Aggregated Data Infographic: 2007-2014

This infographic visualises our update 'All-HEAT' aggregated HESA report, presenting cohort characteristics, HEAT impact on progression and attainment/leavers results.