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HEAT service provision to NCOP consortia

Following a consultation of the HEAT membership and HEFCE, we are now able to announce details of the service HEAT can provide for NCOP consortia. The HEAT-NCOP service will include dedicated staff to provide training, support and access to the HEAT database which can be used as a data repository and reporting tool, a range of relevant datasets, and HEAT Track reports.

Consortium members will receive a specific HEAT package and each consortium that subscribes to this service will pay 0.2% of its NCOP funding allocation. To help clarify the rationale for the NCOP service subscription cost, please read the answers to some of our members’ more frequently asked questions below.

Why is the cost for NCOP consortia different from the subscription fee individual HEIs pay?

  • NCOP funding is allocated to a collective of institutions rather than individual HEIs – with some already in HEAT, some not and many including FE colleges
  • Our main objective with a cost-recovery fee is to ensure that the individual member subscription is not adversely impacted, protecting the core service from any increased costs and resource pressures generated by an NCOP service
  • The programme is time-limited

How was the 0.2% fee decided upon?

  • Following consultation with members and HEFCE, it was agreed that the fairest cost-recovery model was to allocate the cost proportional to the additional funding that each consortium will receive, enabling the costs to be top sliced from this the budget
  • The total costs of running a HEAT-NCOP service will be £120,000 per annum (£240k over two years)
  • This equates to 0.2% of the total NCOP funding of £120 million
  • Costs include dedicated staff who will work with institutions within each consortium to ensure that they are able to optimise their use of the HEAT system for the NCOP
  • Other specific costs will include legal fees and database development
  • We also need to ensure that a budget for data costs is ring-fenced for future years as we track these students longitudinally

What if some NCOPs make smaller demands on the HEAT service than others?

  • The NCOP funding allocation to consortia is based on a weighted population of young people that each consortium is expected to target for activity and HEFCE is also expecting consortia to track individual students
  • This premise should mean that additional data activity generated by the NCOP is in proportion to consortium budgets
  • We recognise that an NCOP’s budget does not necessarily equate to demand on the HEAT service
  • We are also aware that there may be one or two institutions that are the only HEI in their consortium
  • Consortia with smaller NCOP budgets can be expected to work with and track a smaller population of students and therefore generate less costs

For more information please download the full HEAT Service Provision to NCOP Consortia document or contact Jayne Lawson, HEAT Service Manager (01227 816197 or jayne.lawson@heat.ac.uk).